Team members should KNOW when information is due and when the schedule updates have been completed.
Based upon the organization and work environment, the project manager either establishes formal or informal processes and tools to collect progress updates.
Based upon completion of on-going schedule analysis, including follow-up research and discussion with team members, you will often identify adjustments that need to be made to one of the planning artifacts (schedule, issue / risk log, project management plan).The following represent considerations when making common adjustments to the schedule: Resource assignments: Resource assignments may be proactive resource changes to avoid future problems, or reactive changes to respond to slippage in the project schedule.It always amazes me that after project managers put so much time and effort into creating a baseline project schedule, they do not always put the same level of energy and discipline into maintaining it during the execution phase of the project.It is extremely important during this phase of the project that the schedule reflects where you are at currently, as well as how the remaining work is planned to be completed.Risks & issues: Review of the schedule based upon completing progress updates will often result in identification of additional risks or issues.
This is the appropriate time to capture these risks/issues, and plan the appropriate actions to close or mitigate the risk/issue.
Project impacts: There is often a question around initiating project impacts based upon schedule changes identified.
One of the primary tasks during project control is periodically updating the baseline schedule to reflect the actual progress of the work done and to present a realistic forecast of the remaining work.
If material in nature, the resource changes should be made in the schedule.
After the changes are completed, the project manager should review the resource usage to ensure that the changes solved the resource utilization issues as anticipated.
Duration / work estimates: When material differences in work effort or duration are identified (plan vs.